Accepting Donations, LMC Model ResolutionPublished May 18, 2016
City recognition and acceptance of a donation made for public purposes under Minnesota Statute section 475.03. Allows customization for terms and conditions and optional language for use in accepting gifts or bequests for public recreational purposes under Minnesota Statute section 471.17.
Appointing a City Insurance Agent, LMCIT Model ResolutionPublished Jan 10, 2017
The League Insurance Trust requires cities to use the services of an agent in order to participate in its property/casualty program. This resolution appoints an insurance agent, offers options for setting the agent’s term of service and compensation, and suggests a list of agent services the city may want to secure.
Authorizing and Regulating Open Burning, LMC Model OrdinancePublished Mar 20, 2017
Regulates open burning under Minnesota law. Lists allowed and prohibited materials. Requires a permit to burn. Establishes a process for permit issuance or denial and sets out permit-holder responsibilities. Addresses special circumstances, including burning bans and air quality alerts.
Checklist for Hiring City Employees, LMC Model FormPublished Feb 10, 2017
Use this checklist of items you must consider or complete before and during the process of hiring a city employee to ensure compliance with major requirements of state and federal law and to use best hiring practices. Starts with your authority to hire, moves through job description, recordkeeping, job posting process, applications and rating, testing and selection, reference checks and more.
City Administrator Job Advertisement, LMC Model FormPublished Oct 10, 2016
Advertisement of a City Administrator job opening emphasizing attractions of a small city job and city resources to entice qualified applicants to learn more about you and apply for the job.
City Employee Computer Use, LMC Model PolicyPublished Feb 2, 2016
An effective computer use policy should provide comprehensive guidance on employee use of city-provided technology, e.g. city-managed email; electronic communications; social media and Internet access; precautions to take against computer viruses and consequences for breaking the policy. The League's model policy is a good place to start, but a city should make adaptions to match its own management style, staff resources and computer network structure.
City Manager or Administrator Training and Experience, LMC Model Rating Sheet FormPublished Oct 10, 2016
A worksheet used to evaluate and score applications for a city manager or city administrator position. It takes into account minimum requirements, desirable qualifications, experience and knowledge in certain municipal practices, and provides required addition of scoring points under Minnesota’s veterans’ preference laws.
Critical Water Deficiency Declaration, LMC Model OrdinancePublished May 16, 2016
Satisfies statutorily required provisions to adopt and enforce water conservation restrictions if the governor declares a critical water deficiency. Includes provisions for the public water supplier declaration and public notification; mandatory emergency water conservation measures; a variance procedure and violation and enforcement measures.
Cross Connection and Backflow Prevention, LMC Model OrdinancePublished Jun 22, 2016
Requires backflow prevention devices in water systems with cross-connections between potable and non-potable water in furtherance of the Safe Drinking Water Act and Minnesota Dept. of Health Rules chapters 4720 and 4715. This ordinance is provided by the Minnesota Rural Water Association. Please consult with your city attorney before adopting any provisions within this model ordinance.
Designating City Depository, LMC Model ResolutionPublished Oct 20, 2014
Pass this resolution to name a bank or other authorized financial institution as a place to deposit city funds. Contains provisions about deposits that exceed FDIC guarantees or use of collateral in place of a surety bond. Contains alternative collateral provisions if the depository is not an FDIC-member institution.
Donation Of Surplus City Equipment, LMC Model PolicyPublished Jul 11, 2016
Establishes ability of the city to donate surplus equipment to a nonprofit organization under state law. Defines important terms. Provides procedural steps and safeguards such as a disclaimer of warranties and a form to be completed by the nonprofit organization to verify compliance with terms of the policy.
DOT Drug and Alcohol Testing for Commercial Drivers, LMC Model PolicyPublished Feb 2, 2017
A policy to meet federal requirements for employees with commercial driver licenses. Sets out the purpose and objectives of the policy, who is subject to testing and the types of tests including pre-employment, post-accident, random, reasonable suspicion, follow-up, and return to duty. Describes prohibited conduct, collection and testing procedures, and review and notification of test results. Sets out consequences for violation.
EEO Tracking Sheet, LMC Model FormPublished Feb 10, 2017
Worksheet used to evaluate the city’s efforts in reaching all segments of the population in its hiring practices, voluntarily completed by employment applicants.
Elected Official Out-Of-State Travel, LMC Model PolicyPublished Aug 12, 2016
Controls out of state travel by elected officials covering the minimum requirements of state law, Minn. Stat. 471.661, to provide when travel outside the state is appropriate, to set expense limits and to establish procedures for travel approval. Offers additional provisions a city may wish to include.
Electric Utility Franchise, LMC-SRA Model OrdinancePublished Dec 5, 2016
Grants a nonexclusive franchise to construct, operate, repair and maintain an electric distribution system and transmission lines for furnishing electric energy in the city. Addresses location of facilities, street openings and restoration according to the Minnesota Public Utility Commission’s right-of-way management rules.
Employment Application, LMC Model FormPublished Feb 10, 2017
Gathers employment applicant information such as education, relevant paid or unpaid experience. Provides applicable data practices notice, optional Equal Employment Opportunity information sheet, non-discrimination statements, and instructions and space to claim veterans’ preference points in hiring. Separate supplemental applications may be used for greater ease in ranking applicants for interview selection.
Establishing a Fire Escrow Account, LMC Model ResolutionPublished Sep 22, 2015
Authorizes creation of a trust or escrow account for the city to receive a portion of insurance settlement proceeds from a claim of real property located in the city that is damaged by fire or explosion.
Extending a Local Emergency, LMC Model ResolutionPublished Nov 15, 2016
City council declaration required under Minnesota Statutes chapter 12 on emergency management that the mayor-declared emergency will last for more than three days. It invokes the city’s disaster plan.
Fund Balance PolicyPublished Apr 30, 2009
Model policy for managing city fund balances from Ehlers and Assoc
Gas Utility Franchise, LMC-SRA Model OrdinancePublished Dec 5, 2016
Grants a nonexclusive franchise to construct, operate, repair and maintain facilities and equipment for the transportation, distribution, manufacture and sale of gas energy in the city. Contains optional franchise fee provisions. Addresses location of facilities, street openings and restoration according to the Minnesota Public Utility Commission’s right-of-way management rules.
In-Car Cameras, LMC Model PolicyPublished Mar 21, 2016
Governs use of in-car cameras to capture law enforcement related information within the range of the recording system that has evidentiary value for use in criminal prosecution, civil or administrative proceedings. Covers use and documentation, general guidelines for recording, downloading and labeling data, access to data and agency use of data.
Informed Consent, LMC Model FormPublished Feb 10, 2017
For city use when accessing Minnesota’s criminal history information database for purposes of employment and licensing background checks under state law.
Investment PolicyPublished Apr 30, 2009
Model investment policy from Ehlers and Assoc
Job Advertisement, LMC Model FormPublished Feb 10, 2017
Notice of job opening suitable for posting with suggestions on abbreviations to save money if published. Uses example position of a public maintenance worker and can be modified for your position.
Job Applicant No Hire – No Interview Letter, LMC Model FormPublished Mar 22, 2017
Notifies veterans and other job applicants who will not be granted an interview, or who were interviewed but not hired. Contains alternative provisions to help you customize the response based on the reason for your decision, such as not meeting minimum requirements, or qualified candidates in a pool with other candidates that more closely match the city’s needs.
Job Description, LMC Model FormPublished Feb 10, 2017
Job description format, using a public works maintenance position as an example. Suggested sections include FLSA status, primary objectives of the position, its essential functions, examples of performance criteria, minimum and desired qualifications, conditions of employment and more.
Job Offer Letter, LMC Model FormPublished Feb 10, 2017
Employers with more than 10 employees are required by Minnesota law to give most employees a written, signed “agreement of hire”. This model puts into letter format all the information that must be included, such as date of the agreement, hire date, rate of pay, hours in a regular work day and more.
Local Gambling Permit Application, LMC Model FormPublished Jul 6, 2016
Application form for use in cities that require a local gambling permit for conducting bingo, raffles, paddlewheels, tipboards and pull-tab operations that meet conditions for exemption from state licensing requirements.
Maintenance and Use of Municipal Cemetery, LMC Model OrdinancePublished May 18, 2016
Creates a city cemetery. Governs the sale of lots, handling of funds, burial permits, transfer of lots. Regulates the conduct of people in the cemetery, monuments and markers, mausoleums, columbarium niches and the decoration of lots.
Making a Local or Special Emergency Contract, LMC Model ResolutionPublished Nov 15, 2016
Authorizes a city to make a contract during a local emergency as provided in Minnesota Statutes chapter 12 on emergency management, with alternate language for contracting in a special emergency under township authority in Minnesota Statutes 365.37 and 415.01.
Model Classification and Compensation PlanPublished Nov 27, 2006
This model classification and compensation plan for smaller cities will help cities develop and maintain a plan that allows a city to achieve and maintain pay equity compliance.
Non-DOT Drug and Alcohol Testing and Drug-Free Workplace Act, LMC Model PolicyPublished Feb 2, 2017
A policy for drug and alcohol testing under state law which also meets the requirements of federal law under the Drug-Free Workplace Act. Sets out the purpose and objectives of the policy, who is subject to testing and under which circumstances, prohibits activities involving controlled substances and alcohol. Provides for review and notification of test results and consequences for employees engaging in prohibited conduct.
Notice of Public Auction, LMC Model FormPublished Sep 22, 2015
Notice of a public auction of personal property or fixtures removed from a property when the city is following procedures under the Minnesota’s hazardous or substandard building laws.
Off-Duty Emergency Assistance, LMC Model PolicyPublished Jan 25, 2017
Sets out guidelines for city emergency medical technicians, firefighters, first responders and police to provide first aid and emergency assistance while they are off-duty. Declares emergency personnel acting under those guidelines to be acting within the course and scope of their duties for liability or workers’ compensation purposes. Offers considerations for alternative or additional policy inclusion.
Open Burning of Leaves, LMC Model OrdinancePublished Mar 20, 2017
Allows open burning of dried leaves in cities from September 15 and December 1 when certain other conditions are met. Contains optional provision for requiring a permit.
Ordering the Securing of a Vacant Building, LMC Model ResolutionPublished Sep 22, 2015
For cities proceeding under Minnesota’s hazardous or substandard building laws, this orders a building owner to comply with actions the city has determined are required in order to secure a vacant building for safety purposes. May be customized for your situation, setting out the safety issues and citing your documentation.
Permanent Care Cemetery Fund, LMC Model OrdinancePublished May 18, 2016
Creates a permanent care and improvement fund for a municipal cemetery in a city under 50,000 population that wants to have the county administer the permanent care fund. Provides for fees and donations and payments to the county treasurer. Sets forth uses of the permanent care funds. Requires the city to file an annual expenditure report with the county auditor.
Pothole Repair, LMC Model PolicyPublished May 25, 2016
Explains the role of pothole repair as a part of a city’s street maintenance program. Explains city criteria for pothole repair, establishes a priority for repair actions, describes responses for cold and hot weather, the role of weather conditions in the city’s response, the use of warning signs or devices and more.
Proclamation Declaring a Local Emergency, LMC Model FormPublished Nov 15, 2016
Mayor-declared local emergency under Minnesota Statutes chapter 12 on emergency management providing an effective date and invoking the city’s disaster plan. May only be declared for three days without an extension approved by the city council.
Prohibiting Firearms at Work, LMC Model PolicyPublished Jan 13, 2017
Establishes a policy prohibiting all employees, except sworn employees of the police department, from carrying or possessing firearms while acting in the course and scope of their employment for the city. Provides certain exceptions.
Public Nuisance, LMC Model OrdinancePublished Apr 1, 2015
Prohibits public nuisances affecting health, morals and decency, peace and safety, noise, parking and storage, inoperable motor vehicles. Sets duties of city officers and provides abatement procedures, including recovery of cost.
Regulating Lawful Gambling, LMC Model OrdinancePublished Jul 6, 2016
Permits and regulates the conduct of lawful gambling in a city. Sets out the application and local permitting process. Covers records and reporting requirements. Sets hours of operation. Has optional provisions for a local gambling tax, a “10%” fund requiring a net profit contribution to the city, and establishing a designated trade area.
Regulating Recreational Vehicles, LMC Model OrdinancePublished Jan 25, 2017
Provides regulations for the use of special and recreational motor vehicles on public and private property in the city. Governs trail bikes, off-highway motorcycles, ATVs, motorized go-carts, hovercraft and other vehicles. Sets out operational requirements, minimum equipment requirements, sets hours of operation, addresses street crossings and allows designation of areas for public use.
Regulating Special Vehicles, LMC Model OrdinancePublished Jan 25, 2017
Governs the operation of motorized golf carts, utility task vehicles, all-terrain vehicles and mini-trucks on streets, sidewalks, alleys and other public property within the city. Requires a permit. Provides guidance on operating electric personal assistive mobility devices, motorized foot scooters, and certain electric vehicles.
Release for Employment Reference Checks, LMC Model FormPublished Feb 10, 2017
Grants permission to the city to investigate any information provided by employment applicants in their Employment Application or any supplemental materials they submit in consideration for an employment position. It releases anyone the city contacts from liability or claims for damage that may result from the investigation.
Rental Utility Disconnect NoticePublished Jan 8, 2009
Model utility disconnection notice for rental properties under Minn. Stat. § 504B.215 subd. 3. (Revised 1/2009)
Right-of-Way Regulation, LMC Model OrdinancePublished Sep 2, 2016
Imposes comprehensive reasonable regulations administering and regulating excavation and obstruction of city roads, streets and other public rights-of-way by telecommunications utilities. Requires issuance of right-of-way permits. Provides that persons excavating and obstructing the rights-of-way will bear financial responsibility for their work, including the city’s recovery of out-of-pocket ad projected costs.
Securing Vacant Buildings, LMC Model OrdinancePublished Sep 22, 2015
Allows city to secure hazardous vacant or unoccupied buildings that are open to trespass by following procedures, including passage of this ordinance, provided under Minnesota’s hazardous or substandard building laws.
Short Form Right-of-Way Regulation, LMC Model OrdinancePublished Sep 2, 2016
Administers and regulates excavation and obstruction of city roads and streets for smaller cities that may want less extensive right of way management, such as minimal registration and reporting requirements by permit-holders. Still provides for restoration of rights-of-way and city recovery of costs.
Sidewalk Inspection, LMC model policyPublished May 25, 2016
Sets parameters for inspection, replacement and repair of city sidewalks. Establishes inspection procedures, describes considerations in a replacement and repair schedule.
Snowplowing, LMC Model PolicyPublished May 25, 2016
Describes city’s interest in reasonable ice and snow control on its streets. Sets conditions for the start of snow or ice control operations. Provides how snow will be plowed, including priorities and schedule of streets, work schedule for plow operators, effect of weather conditions, use of chemicals such as salt, or sand, and response for damage to mailboxes.
Social Media and Digitial Images Use by Fire and EMS Departments, LMC Model PolicyPublished Feb 24, 2016
This model social media policy addresses specific issues in social media use by fire and emergency services employees such as ownership, use and dissemination of work-related images, and conduct to maintain professionalism and public confidence. The policy should be a supplement to the city’s overall social media policy.
Street Sweeping, LMC Model PolicyPublished May 25, 2016
Sets out the reasons the city assumes the responsibility for sweeping their streets. Lists seasonal and other reasons when street sweeping will occur, how they will be swept, work schedules, how weather conditions may affect operations, safety provisions and more.
Supplemental Applications, LMC Model Form Published Mar 22, 2017
Packet containing forms for many common city positions, each with a list of questions to be completed by a job applicant. Allows city to get more specific job-related information than may be provided by the application itself. A supplemental application works well with a training and experience rating sheet to create qualification-based rankings to identify your interview pool.
Telephone Reference Checks, LMC Model FormPublished Feb 10, 2017
Worksheet for city to record information from telephone conversations with a job applicant’s references. Identifies the candidate, suggests possible questions, and provides space to record responses.
Temporary Family Health Care Dwellings, LMC Model OrdinancePublished May 26, 2016
A new law allows landowners to place mobile residential dwellings on their property to serve as a temporary family health care dwelling. Cities are allowed to opt out of the requirements of the new permit system. You can use this ordinance to exercise the your opt out choice.
Tobacco Possession Sale and Use, LMC Model OrdinancePublished Nov 2, 2016
Licenses the sale of tobacco and regulates the possession, sale and consumption of tobacco and tobacco-related products and devices, including sampling, e-cigarettes, and vapor lounges and shops. Addresses self-service sales, compliance checks and inspections.
Training and Experience Rating Sheets, LMC Model FormPublished Mar 22, 2017
Worksheets for evaluating job applicants for many common city positions by allocating points for qualifications the city determine are required, minimum and desired education and experience. The calculation includes veterans preference points as applicable, and provides a total for qualification-based rankings to identify your interview pool. The use of Supplemental Application forms help the city obtain consistent information for ranking of all candidates.
Vacating a Street Upon Petition, LMC Model ResolutionPublished May 10, 2016
A resolution for city council use in completing the vacation of a street, or a portion of the street, started by landowner petition. Council must set out the benefit to public interest, and passage allows the vacation.